Build4Skills: Integrating Traineeships into ADB-Supported Infrastructure Projects—A Handbook for Project Processing Teams and Project Implementation Units

BUILD4SKILLS INTEGRATINGTRAINEESHIPSINTO ADB-SUPPORTEDINFRASTRUCTUREPROJECTS AHANDBOOKFORPROJECTPROCESSINGTEAMSANDPROJECTIMPLEMENTATIONUNITS SEPTEMBER2023 ASIANDEVELOPMENTBANK BUILD4SKILLS INTEGRATINGTRAINEESHIPSINTO ADB-SUPPORTEDINFRASTRUCTUREPROJECTS AHANDBOOKFORPROJECTPROCESSINGTEAMSANDPROJECTIMPLEMENTATIONUNITS SEPTEMBER2023 ASIANDEVELOPMENTBANK CreativeCommonsAttribution3.0IGOlicense(CCBY3.0IGO) ©2023AsianDevelopmentBank 6ADBAvenue,MandaluyongCity,1550MetroManila,PhilippinesTel+63286324444;Fax+63286362444 www.adb.org Somerightsreserved.Publishedin2023. ISBN978-92-9270-295-3(print);978-92-9270-296-0(electronic);978-92-9270-297-7(ebook) PublicationStockNo.TIM230347 DOI:http://dx.doi.org/10.22617/TIM230347 TheviewsexpressedinthispublicationarethoseoftheauthorsanddonotnecessarilyreflecttheviewsandpoliciesoftheAsianDevelopmentBank(ADB)oritsBoardofGovernorsorthegovernmentstheyrepresent. ADBdoesnotguaranteetheaccuracyofthedataincludedinthispublicationandacceptsnoresponsibilityforanyconsequenceoftheiruse.ThementionofspecificcompaniesorproductsofmanufacturersdoesnotimplythattheyareendorsedorrecommendedbyADBinpreferencetoothersofasimilarnaturethatarenotmentioned. Bymakinganydesignationoforreferencetoaparticularterritoryorgeographicarea,orbyusingtheterm“country”inthispublication,ADBdoesnotintendtomakeanyjudgmentsastothelegalorotherstatusofanyterritoryorarea. ThispublicationisavailableundertheCreativeCommonsAttribution3.0IGOlicense(CCBY3.0IGO)https://creativecommons.org/licenses/by/3.0/igo/.Byusingthecontentofthispublication,youagreetobeboundbythetermsofthislicense.Forattribution,translations,adaptations,andpermissions,pleasereadtheprovisionsandtermsofuseathttps://www.adb.org/terms-use#openaccess. ThisCClicensedoesnotapplytonon-ADBcopyrightmaterialsinthispublication.Ifthematerialisattributedtoanothersource,pleasecontactthecopyrightownerorpublisherofthatsourceforpermissiontoreproduceit.ADBcannotbeheldliableforanyclaimsthatariseasaresultofyouruseofthematerial. Pleasecontactpubsmarketing@adb.orgifyouhavequestionsorcommentswithrespecttocontent,orifyouwishtoobtaincopyrightpermissionforyourintendedusethatdoesnotfallwithintheseterms,orforpermissiontousetheADBlogo. CorrigendatoADBpublicationsmaybefoundathttp://www.adb.org/publications/corrigenda.Note: Inthispublication,“$”referstoUnitedStatesdollars. Printedonrecycledpaper CoverdesignbyCleoneBaradas. Tables,Figures,andBoxesiv Prefacevi Acknowledgmentsvii Abbreviationsviii WhoIsThisHandbookfor?ix 10ThingsYouShouldKnowabouttheBuild4SkillsHandbookx 1. 2. 3. 4. INTRODUCTION1 STRATEGICRELEVANCEFORADBANDIMPACTCHAINOFBUILD4SKILLS5 ABRIEFERONBUILD4SKILLSTRAINEESHIPSINPRACTICE7 Cost-EfficientIntegrationintoProjectProcessing,Procurement,andImplementation7 1.AligningBuild4SkillsOperationalModelwiththeADBProjectCycle9 2.MakingTraineeshipsProcurementRequirementsinContractPackages9 3.LeveragingADB-SupportedConstructionSitesforTraineeships11 4.DeliveringTraineeshipsinCooperationwithConstructionContractors11 THEBUILD4SKILLSOPERATIONALMODEL13 Step-by-StepWalkthroughoftheBuild4SkillsOperationalModel16 1.ProjectPreparationPhase17 2.ProjectApprovalPhase22 3.ProjectImplementationPhase22 iii Appendix:Templates37 iv TABLES 1OverviewofBuild4SkillsStakeholders’RolesandBenefits12 2CriteriatoDetermineBuild4SkillsSuitabilityofContractPackages19 3HowtoIntegrateTraineeshipsintoProjectDocuments20 4KeyResponsibilitiesofProcurementConsultants23 5DifferencebetweenCooperationAgreementsandTraineeshipContracts27 6Build4SkillsQualityChecklist32 7OverviewofBuild4SkillsContractorPerformanceIndicators35 FIGURES 1Build4SkillsValueAddedforClientsandADBProjectTeams2 2ApplyingBuild4SkillsCreatesInclusiveInfrastructure3 3ChapterOverviewofBuild4SkillsHandbook4 4ImpactChainofBuild4SkillsTraineeships6 5ComparisonofWorkEffortRequiredforDeliveringTraineeshipsasStand-AloneActivity8 vs.BeingIntegratedintoInfrastructureProjects 6FourWaysBuild4SkillsIntegratesintoInfrastructureProjects8 7FiveStagesoftheBuild4SkillsOperationalModel9 8HowtheFiveBuild4SkillsOperationalStagesAlignwiththeADBProjectCycle10 9StakeholderRelationshipsinthePublic–PrivateDeliveryofBuild4SkillsTraineeships12 v TABLES,FIGURES,ANDBOXES 10Build4SkillsOperationalModelProcessFlow14 11TimingofSteps1–3duringtheProjectPreparationPhase17 12KeyMilestonesofStage326 13KeyTaskstoBeImplementedinStep1130 14KeyTaskstoBeImplementedinStep1535 BOXES 1WhatIsWork-BasedTraining?1 2Build4SkillsKeySuccessFactors16 3KeyMessagesforClientsaboutBuild4Skills18 4BudgetingforBuild4Skills21 5HowtheProjectImplementationUnitCanEngageContractorstoBeActiveandResponsive27 6WhyInformationintheRequestforTrainees’FormIsImportant29 7ConsiderationswhenDraftingTraineeshipContracts31 8OccupationalHealthandSafetyTraining33 9CollectingTraineeFeedbackandCalculatingTraineeSatisfactionRate36 vi PREFACE Build4Skillsbeganwithasimpleidea:WhynotuseconstructionsitessupportedbytheAsianDevelopmentBank(ADB)toprovidework-basedtrainingtolocalyouth?Giventheproveneffectivenessofwork-basedtrainingi