Take your virtual sales kick-off to the next level

"Virtualize" Your Company or Sales Kick-Off in 2021: Optimizing Online Gatherings

Introduction: In the era of COVID, traditional company and sales kick-offs face challenges due to travel restrictions and safety concerns. However, with the advent of digital events, these gatherings can still be effectively held virtually.

Why Go Virtual?

• Accessibility: Virtual events allow global participation without geographical constraints.
• Flexibility: Adapt to various schedules and time zones, enhancing inclusivity.
• Engagement Tools: Utilize interactive features like Q&A, polls, and group chats to maintain audience interest.
• Customization: Tailor the event to suit specific needs, from fully virtual to hybrid formats.
• Professional Management: Leverage experienced event production teams for seamless execution.

Key Components of Virtual Events

1. Virtual Event Platform: NTT’s platform offers comprehensive solutions for:

   • Program Customization: From fully virtual to hybrid formats.
   • Session Delivery: Live or pre-recorded sessions, single or multi-track.
   • Interactive Features: Audience engagement tools for enhanced interaction.
   • Presentation Access: Immediate access to materials post-session.
   • Networking Opportunities: Facilitates connections and information sharing.

2. Virtual Lobby & Welcome Desk: Serve as the central hub for orientation, offering:

   • Help Desk: Assistance for attendees navigating the platform.
   • Document Distribution: Immediate access to agendas and key documents.
   • FAQ Section: Answers to common questions, fostering self-service.
   • Speaker/Sponsor Desks: Central locations for guest interactions and information pickup.

3. Conference Sessions: Attract attendees with:

   • Hype Videos: Boost excitement at the start.
   • Session Tracks: Tailored to job types, management levels, or interests.
   • Audience Interactivity: Engage through Q&A, group chats, surveys, and polls.
   • Presentation Downloads: Access to materials for future reference.
   • Sponsor/Exhibitor Engagement: Direct communication opportunities.

4. Exhibition Booths: Enhance learning and engagement through:

   • Expert Booths: Product demonstrations and expert consultations.
   • Internal Department Booths: Information on employee benefits and IT support.
   • Sponsor/Partner Booths: Opportunities for vendors to connect directly with attendees.
   • Fun Booths: Games and prizes to attract interest.

5. Team Building Activities: Foster camaraderie and performance through:

   • Virtual Escape Rooms: Collaborative problem-solving challenges.
   • Group Games: Simple games for team collaboration.
   • Gamification: Virtual badges for session attendance and booth visits.
   • Media Boards: Photo and video sharing platforms for team projects.
   • Costume/Theme Encouragement: Promote creativity and team spirit.

6. Awards Presentation: Celebrate achievements with:

   • Live Ceremonies: Real-time reactions and congratulations.
   • Pre-Recorded Segments: Extended celebration through pre-filmed clips.
   • Wall of Winners: An online board for public recognition.

7. Networking Opportunities: Facilitate connections among attendees through:

   • One-on-One Conversations: Personalized networking within the platform.
   • Group Roundtables: Forums for discussing business topics.
   • Fun Chats: Hobbies and interests-based groups for relaxed interactions.

Additional Tips for Virtual Events

• Hybrid Format: Combine in-person and virtual elements for a cohesive experience.
• Duration: Opt for shorter, manageable sessions to balance engagement and productivity.
• Lightheartedness: Embrace imperfections and maintain a positive attitude.
• Swag: Send welcome kits to attendees for a tangible connection to the event.

Conclusion

By leveraging digital platforms and innovative strategies, companies can successfully "virtualize" their annual company or sales kick-offs, ensuring engagement, education, and motivation while maintaining the essence of these important gatherings.